Job Description

The Environment, Safety & Health (ES&H) Directorate's vision is to provide best-in-class environment, safety, and health services delivered in ways that enable world leading science and operational excellence.

Position Description:

The Safety & Health Services Division (SHSD) of the Environment, Safety & Health Directorate at Brookhaven National Laboratory seeks a Sr. Administrative and Communications Assistant to support senior management, perform complex administrative functions, and contribute to the success of the team.

SHSD supports the Lab's mission by providing subject matter experts, centralized services, and deployed services in construction safety, electrical safety, industrial hygiene, safety engineering, and total worker safety & health programs across the BNL site.

Essential Duties and Responsibilities:

• Provide office management and administrative support to senior management, applying independent judgement within the Lab's policies and standards, and administering processes.

• Prepare correspondence, reports, and presentations.

• Provide strong proofreading and writing support.

• Coordinate conferences, workshops, and other meetings/events. Facilitate meetings and reviews, as required.

• Schedule meetings through Microsoft Outlook, reserve meeting rooms, arrange virtual meetings and access, as needed.

• Oversee basic office organization and records management at the Division level.

• Maintain Division SharePoint documentation and websites.

• Prepare foreign and domestic travel itineraries, travel authorizations, and expense reports.

• Process orders and payments.

• Respond to internal and external requests for information and guidance.

• Attend technical meetings and record minutes for distribution.

• Process document approval workflows and electronic signatures via SharePoint, DocuSign and AdobeSign software.

• Process confidential correspondence, records, and reports.

• Act as Records Management Representative, Lessons Learned Coordinator, Training Coordinator, and Credit Card Holder for the Division.

REQUIRED SKILLS:

• Bachelor's degree in a related business field or equivalent experience, generally based on the basis of 2:1 (experience: college) years, plus four years related work experience. Additional education in fields specifically related to the position requirements may offset qualifying experience.

• Ability to write, edit, and proofread content (articles, Lab-wide messages, business reports, presentations), work closely with subject matter experts and management, and develop strategies to achieve management goals via a variety of communications (website, videos, articles, emails, etc.).

• Excellent written and verbal communication skills.

• Ability to identify and resolve problems within own area of responsibility.

• Demonstrated excellence in verbal and written communications.

• Demonstrated ability to show initiative and determine priorities.

• Excellent interpersonal skills and ability to work collaboratively.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

• Writing samples may be requested.

PREFERRED SKILLS:

• Ability to work with a variety of customers and create effective communications for targeted audiences;

• Event planning experience.;

OTHER INFORMATION:

• Work will predominately be on-site.

Brookhaven Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $78400 - $117600 / year. Salary offers will be commensurate with the final candidate's qualification, education and experience and considered with the internal peer group.

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