Job Description

Full job description

Position Title : Public Service Administrator Option 3

Agency : Department of Innovation and Technology

Posting Date: 07/09/2024

Closing Date/Time: 07/22/2024

Salary: $7,966-$11,759/Monthly Anticipated Starting Salary

Job Type: Salaried

County: Sangamon

Number of Vacancies: 3

Plan/BU: RC063

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39465

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as Project Manager for Unit A in the EPM Office of DoIT. The successful candidate will review and analyze operational performance metrics, implementing experience in cost, resource, quality, procurement, time, scope, communication and risk management methodologies. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.

• Flexible work schedules (when available and dependent upon position)

• 10 -25 days of paid vacation time annually (10 days for first year of state employment)

• 12 days of paid sick time annually which carryover year to year

• 3 paid personal business days per year

• 13-14 paid holidays per year dependent on election years

• 12 weeks of paid parental leave

• Pension plan through the State Employees Retirement System

• Deferred Compensation Program – voluntary supplemental retirement plan

• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link:

Job Responsibilities

1. Under general direction, serves as Project Manager for Unit A in the Enterprise Portfolio Management Office (EPMO) of the Department of Innovation & Technology (DoIT):

• Performs project management and control functions for assigned projects.
• Leads and coordinates large, complex Information Technology (IT) projects with minimal guidance.
• Leads multiple project efforts, which includes, but is not exclusive to, developing project team members schedules, delegating project team assignments, monitoring and implementing project budgets as well as resources, assessing project risk and threats and preparing related documentation, etc.
• Informs Project Manager and/or DoIT staff serving as a project sponsor/liaison of project concerns, issues, and/or problems and implements solutions.
• Analyzes status reports, project plans and technical project metrics reports for feasibility.
• Designs and implements modifications to technical project plans to ensure agency resources are engaged in value-add activities that reflect agency project goals.
• Communicates technical project metrics and audit results to Enterprise Portfolio Management (EPM).
• Translates and summarizes highly technical, complex concepts and tasks included in project plans and charters into understandable terms.
• Creates and tracks project status reports, project issue logs, action items, registration and follow-up log and project contact lists utilizing tools such as MS Project, MS Excel, MS Word, Visio, SharePoint, PowerPoint, and the Enterprise Program Management system.
• Maintains and drives project schedules to ensure projects stay on track.
• Facilitates issue resolution and tracks project deliverables.
• Reviews, evaluates, and reports the progress of projects to the EPM Office (EPMO).
• Updates action items to ensure the direction of DoIT management is being carried out.
• Utilizes Communication Management, Resource Management, Information Technology governance, Quality Management, Procurement Management and/or Risk Management in performance of duties.

2. Reviews Enterprise Program technical project and operational performance metric reports related to DOIT projects created by the EPMO:

• Analyzes and identifies metric trending and performance anomalies related to agency projects.
• Communicates results to the EPMO and the Portfolio Management Manager.
• Identifies, designs, implements, and recommends modifications to technical project plans to ensure project resources are effectively and efficiently utilized and efforts are in alignment with project deliverables.

Job Responsibilities Continued

3. Provides state contract and vendor management support on assigned agency projects to enforce adherence to project scope, budget, timeline, quality, and deliverables:

• Estimates and budgets for future needs and cost of personnel, space, equipment, supplies and services.
• Manages and reports project and contract expectations.
• Tracks work orders, invoices, change orders, time reporting, and other related activities.
• Supports cross-functional, multi-agency team building, change agent networks, and oversight committee development to ensure DoIT compliance with state contract requirements related to project objectives.
• Analyzes administrative problems and adopts an effective course of action.

4. Implements and evaluates standardized policies and procedures as identified by Enterprise Portfolio Management:

• Assists in the development and implementation of new and revised policies, procedures and performance standards.
• Devises, directs, and evaluates the development and supporting policies, methods, procedures, and forms to implement changes in management functions,
• Assists in interfacing agency needs with Enterprise Portfolio Management in order to obtain project objectives,

5. Assists with directing program and project management functions for process documentation and automation:

• Documents and maps current agency work processes with the goal of improving departmental procedures and creating the framework for process improvement and automation

6. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to four (4) years of college, preferably with coursework in management information systems, data processing, telecommunications or related fields.

• Requires prior experience equivalent to three (3) years progressively responsible administrative experience in management information systems, data processing, or telecommunications in a public or business organization.

Specialized Skills

• Requires three (3) years of professional experience leading and coordinating large, complex Information Technology projects with minimal guidance.
• Requires three (3) years of professional experience in Microsoft Office Suite including MS Project, Visio, and SharePoint.
• Requires three (3) years of professional experience in Communication Management, Resource Management, Information Technology governance, Quality Management, Procurement Management and/or Risk Management.

Preferred Qualifications

• Three (3) years of professional experience leading and coordinating large, complex Information Technology projects with minimal guidance.
• Three (3) years of professional experience in Microsoft Office Suite, including MS Project, Visio, and SharePoint
• Three (3) years of professional experience in Communication Management, Resource Management, Information Technology governance, Quality Management, Procurement Management and/or Risk Management
• Three (3) years of professional experience reviewing and analyzing operational performance metrics.
• Project Management Professional (PMP) certification.
• Ability to develop, install, and evaluate new methods, procedures and performance standards.
• Ability to analyze administrative problems and adopt an effective course of action.
• Ability to estimate and budget for future needs and cost of personnel, space, equipment, supplies and services.
• Ability to develop and maintain cooperative working relationships.
• Developed verbal and written communication skills to present technical information to others with clarity and precision.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with the State of Illinois
• Requires the ability to pass a position specific, agency required background check.
• Requires self-disclosure of criminal history.
• Requires the ability to travel in performance of duties.
• Requires the ability to work outside of normal hours to meet deadlines.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General (OEIG) for the Agencies of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.

Work Hours: Monday-Friday 8:30AM-5:00PM

Work Location: 120 W Jefferson St Springfield, IL 62702-5170

Agency Contact:

Brittany Vespa

Brittany.Vespa2@Illinois.gov

Posting Group: Leadership & Management

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

Statement of Economic Interests:

This position is subject to Statement of Economic Interests filing as required by the Illinois Governmental Ethics Act.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Holiday work, Permanent employment, Full time, Contract work, Temporary work, Immediate start, Flexible hours, Monday to Friday,

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