Job Description

The project manager oversees the production of fundraising collateral created to support the work of the Michigan Medicine Office of Development. Working in a fast-paced and collaborative environment, the selected candidate will be accountable for assembling project teams, developing and implementing production schedules and budgets for multiple projects, managing constant deadlines, proofreading collateral, and managing relationships with design and print vendors. 

A cross-disciplinary role, this position calls for a high degree of diplomacy and professionalism and will serve as the communications team's chief point of contact for gift officers, annual and digital fundraising teams, and event planners to ensure the on-time, high-quality production of impactful development communication pieces.

Project management (75%)

• Manages development communication projects of varying complexity to ensure timeliness, proper use of resources, consistency, and high-quality standards are achieved, including donor proposals, multifaceted event assets, and campaign collateral. 
• Leads and facilitates kickoff meetings for new project requests. Gains a full understanding of project objectives, and analyzes, compares, and evaluates various courses of action. 
• Defines the components of each project,  assembles project teams, and hires freelance designers or assigns design tasks to Communications team members. 
• Uses Microsoft Planner to create production schedules and manage timelines.  Monitors progress and adherence to deadlines. 
• Evaluates and selects printing vendors, requesting quotes through the QTO system; manages vendor relationships.
• Working closely with the senior director of development marketing and communications, prioritizes communications projects and helps other communications staff navigate logistics involved with those projects.
• Regularly communicates the status of all projects to the development communications team and other stakeholders. 
• Develops and maintains systems, forms, and processes for the production of communications collateral, including budgets, vetting/approval policies, and project timelines. 
• Lead and facilitate weekly stand-up meetings with communications team members to review all projects.
• Build strong relationships between internal and external stakeholders and the communications team. 

Proofreading (15%)

• Proofreads Medicine at Michigan articles.
• Proofreads cases for support, impact reports, and other communications to ensure editorial and style standards are met.
• Assists with internal communications when needed.

Operations (10%)

• Provides support for the senior director of development marketing and communications, including coordinating calendar/meeting requests.
• Creates monthly productivity reports.
• Monitors monthly budget reports and bring to the senior director?s attention any questionable items.
• Processes and tracks freelancer invoices for payment.
• Replies or relays messages to the appropriate teammate that are sent to the MedDev Giving email.
• PCard holder and responsible for departmental purchases, reconciling receipts, and submitting all necessary documentation to Shared Services for reconciliation.
• Arranges travel for communications team members.

• Bachelor's degree.
• At least two years of professional experience directly related to the duties of the position, preferably in an academic or health development office
• Experience managing production of large-scale communications, including all related timelines and budgets
• Experience managing multiple projects in a fast-paced deadline-oriented environment
• Experience managing relationships with freelance writers, designers, print production houses, web developers and other related vendors
• Ability to set/manage multiple priorities
• Outstanding organizational skills and attention to detail
• Outstanding editing and proofreading skills
• Knowledge of the visual aspects of communications, including photography, graphic design and printing
• Proficient in Microsoft Office, and the Adobe Creative Suite, including InDesign
• Willingness to grow and pursue professional development related to new design concepts and approaches
• A commitment to diversity, equity, and inclusion in the workplace
• At least one day per week working in the Ann Arbor office

• Communications experience within a health system (or similar organization) 
• Understanding of the role philanthropy plays in advancing the mission and goals of a health system (or similar organization), as well as general knowledge of fundraising practices

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

About University of Michigan - Ann Arbor

A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.

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