Project Coordinator (PMO) Job at Novalink Solutions LLC, Chicago, IL

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  • Novalink Solutions LLC
  • Chicago, IL

Job Description

Chicago Public Schools (CPS) is the third largest school district in the United States, serving over 340,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career and civic life. In order to fulfill this mission we make three commitments to our students, their families and all Chicagoans: academic progress, financial stability and integrity. Six core values are embedded within these commitments – student centered, whole child, equity, academic excellence, community partnership and continuous learning.

Qualifications:

Typical Duties & Responsibilities:

Project Coordination:

○ The resource will be serving as Project Coordinator for project 1774 - OIG Response: Asset Mgmt, which will streamline and improve the quality of technology asset management for the district ● Project Management Support:

○ Manage project intake process: receive project requests, verify alignment with ITS goals, facilitate request authorization, and move projects through predefined stages (Requested, Authorized, Pipeline, Roadmap, Approved, Assessing Benefits, Finished).

○ Coordinate project planning meetings, take detailed notes, and document action items.

○ Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.

○ Assist in setting up project folders in Google Drive and Smartsheet.

○ Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.

○ Coordinate project review meetings and maintain documentation.

○ Prepare project wrap-up reports and support final project approval processes.

Reporting & Data Management:

○ Analyze, compile, and distribute project reports through on a weekly basis.

○ Monitor PMO dashboards, review metrics, and create visual representations of project performance.

○ Generate regular reports and presentations for biweekly meetings with Project Managers ○ Maintain and update individual project status reports assigned to ITS Liaisons.

Process & Resource Management:

○ Manage user access and permissions for various systems and reports using templates.

○ Ensure efficient project start-up and wrap-up processes are followed consistently.

○ Standardize and maintain PMO templates for various project functions.

○ Organize and manage PMO folders in Google Drive.

Update and maintain the PMO website, including content related to projects, portfolio, and resources.

Requirements

Type of Education Required

● Bachelor's degree in Project Management, Information Technology, or a related field (preferred).

Type and Years of Experience

●3-5 years of experience in project coordination or a related role.

● Strong understanding of project management methodologies (e.g., Waterfall, Agile).

Knowledge, Skills, and Abilities

● Excellent organizational and time management skills.

● Meticulous attention to detail and ability to maintain accurate records.

● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).

● Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.

● Ability to take clear and concise notes during meetings.

● Commitment to continuous learning and staying updated on project management practices.

Job Tags

Contract work,

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