Job Description

JOB SUMMARY:

An Interior Design Firm in Orlando, Florida is seeking an exceptional Office Manager to manage the administration and some bookkeeping aspects of the business. This residential and hospitality interior design firm offers a pleasant working environment and is ideal for an outstanding professional who has mastered office management and administration and wants a stable and long-term position with a growing firm.

 The Office Manager must be energetic, conscientious, extremely organized and detail-oriented, who enjoys making a difference, being part of a team and takes pride in their career, to work in our fast-paced office. Successful candidates will have excellent customer service and must be result-oriented ensuring that all administrative duties are completed accurately and delivered with high quality in a timely manner.

This position is Part Time, in the office. It will be 20 hours per week, 4 hours a day, Monday through Friday.

RESPONSIBILITIES:

Bookkeeping Duties:

• Maintain and monitor bookkeeping activities
• Project tracking and data entry
• Work with the Principal and Design Manager on project invoicing, payments and collections
• Bill payment and credit card management

Administrative Affairs:

• Run the office ensuring that time is spent on key initiatives and priorities
• Manage Filing and computer directory systems
• Office supplies
• Manage subscriptions and affiliations
• Project Tracking and Data Entry
• Assist with facilities
• Client Services
• Assist CEO and Design Manager with Marketing and PR
• CEO email management
• Provide administrative support to project teams (vendor communications, FedEx, ordering and compiling project collateral, material samples, entering data in Spexx)
• Set-up new projects, track status in project management software
• Keep office operations running smoothly and the office tidy
• Assist with memos, letters, proposals, meeting agendas and meeting minutes
• Coordinate office scheduling, meetings and travel arrangements
• Greet and manage clients and guests upon arrival
• Schedule sales rep meetings and lunch and learns
• Maintain and monitor human resource activities
• Maintain business licenses, insurances, subscriptions and affiliations
• Independently oversee the building, office management and maintenance of all office equipment
• Set-up projects in Core
• Answer/ route incoming calls in a professional manner and greet clients with professionalism
• Maintain intranet with pertinent company information including contact lists
• Assist CEO with Standard Operating Procedures (SOP) and updates to the HR manual as needed
• Assist CEO with Marketing and PR
• Take thorough notes and keep a task list

Requirements

SKILLS:

• At least 3 years of solid bookkeeping experience
• At least 2 years of experience providing office management support, preferably in a small business setting
• An Associates/ Bachelor’s degree in business administration or accounting are highly valued but not required
• Experience in the Interior Design Industry a plus
• Knowledge of BQE Core or Spexx is a plus
• Proficient in Microsoft Office software including Word, Excel, Outlook and PowerPoint
• Must have professional and pleasant phone voice
• Must live within 30 minutes and have reliable transportation
• Must have personal stability and long term career potential
• Must be highly motivated, mature and driven to excel

CORE COMPETENCIES:

• Dedicated: Reliable, highly motivated, mature and driven to excel in your work
• Interpersonal Skills: High level ability to handle sensitive situations and confidential information with professional and pleasant presence
• People Centric: Builds effective relationships in and out of KBCO, has an excellent verbal and written communication style and works confidently with design staff and clientele
• Flexible: Able to work on multiple projects at the same time, can successfully function and adapt during times of changing priorities and client direction
• Always Learning: Motivated to learn and look for ways to better oneself and others, keeps up with current styles, industry news, events and trends
• Organization: Is extremely organized and meticulous in approach to work, essential with bookkeeping duties. Has a knack for identifying and implementing processes that will create more efficiencies for the firm
• Goal Oriented: Has exquisite follow through skills, gets results and achieves goals

• Personal Pride: Must have a neat and polished presence, have personal stability, long-term career potential and reliable transportation

Benefits

This award-winning Interior Design firm offers a pleasant working environment with a competitive compensation package for the right candidate. This position is ideal for an outstanding professional who has mastered office management and administration and wants a stable and long-term position with a growing firm. This position is Part Time, 20 hours per week, 4 hours a day, Monday through Friday in our Orlando office.

QUALIFIED CANDIDATES ONLY! All others will not be responded to.

Compensation depending on experience and expertise.

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