Job Description

Department: Circuit County Clerk

Position Control Number: 0101-067

FLSA Status: Non-Exempt; position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: September 10, 2024

Closing Date: September 16, 2024 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for creation and processing of civil, criminal, probate, domestic relations, juvenile, and other case filings and subsequent pleadings filed in Pulaski County Circuit Court; implementation of court records; data entry of case records; and calculates fine and fee amounts owed.

ESSENTIAL JOB FUNCTIONS:

• Receives and processes filing paperwork for criminal cases, pleadings, court orders, and decrees; reviews to ensure all necessary documentation and proper fees are included; inputs into a computer database and uploads digital images of pages received.
• Enters orders, decrees, and judgments into computer records and notifies various agencies and parties; issues testamentary letters, letters of guardianship, letters of administration, or documentation related to cases; mails out as appropriate.
• Calculates and processes court costs including fine amount, court fees, witness fees, fees for issuing subpoenas, sex offender conviction fees, DNA testing fees, and credit for time served in jail.
• Prepares and issues bench and alias warrants, commitment orders, bond forfeitures, summons, fine statements, and revocation warrants for cases in assigned divisions; posts court dates and times to docket.
• Implements orders of the court by processing orders and judgments, then distributing them to appropriate personnel; notifies the state of driver's license suspensions for certain convictions.
• Prepares correspondence and court dockets by running reports containing case number, parties, charges, outstanding motions, and case status; reviews to ensure all information is accurate.
• Bill other government agencies for the recording of tax liens and benefit overpayments.
• Answers questions related to Circuit Court cases and filing procedures in person, over the phone, and electronically; provides copies of records and certify as requested.
• During court proceedings, administers oaths to seated jurors after conducting roll call; prepares records of jurors present and seated for payment of jury fees.
• Calculates court awards as needed in the preparation of civil dispositions.
• Notifies Sheriff's Department of issuance or dismissal of orders of protection, warrants for arrest, and orders for transporting inmates.
• Provides telephone support to poll workers as needed during major elections.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs any other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of legal terminology, the court system, legal procedures, and practices.
• Considerable knowledge of the preparation and maintenance of court dockets, legal documents, and case files.
• Considerable knowledge of office practices, procedures, equipment, and terminology.
• Good knowledge of filing and record-keeping systems.
• Some knowledge of basic mathematics.
• Ability to maintain detailed accurate record-keeping systems.
• Ability to communicate effectively in writing.
• Ability to provide excellent customer service.
• Ability to handle confidential materials in a reliable manner.
• Ability to prepare numerical reports.
• Ability to maintain discretion regarding privileged information.
• Ability to attend work regularly and reliably.
• Skill in the digitization of documents.
• Skill in manipulating file sizes to meet system requirements.
• Skill in the operation of a PC.
• Skill in the use of Microsoft Word and Excel.

PHYSICAL REQUIREMENTS:

• Ability to communicate effectively in writing, over the phone, and via electronic means.
• Ability to lift and carry up to 25 pounds.
• Digital dexterity is sufficient for the operation of a keyboard and mouse.
• Visual acuity is sufficient for normal office activities, including the use of a PC.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency; considerable clerical work experience with record-keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Employment is contingent upon the successful completion of a criminal background check.

Must be bondable.

Regular and reliable attendance is an essential function of this position.

ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.

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